How do you distinguish between normal mileage and work mileage? Specifically, how do you distinguish between “home-to-work/work-to-home” commuting and “work-to-site/site-to-work” commuting?
The question above was posted on LinkedIn and I figured it would be important for Quino readers to know. Not to mention, I have dealt with this problem myself when recording my mileage.
Devesh Dwivedi on LinkedIn says, “If the employee goes to a client site and the mileage is less than normal commute (normal commute being, his home to your office/ primary place of him employment) then there’s no reimbursement however, anything traveled more than the normal commute should be reimbursed.
For example, if the employee visits a client 10 miles from his home and does not come in to office that day, the 20 miles roundtrip drive of the day will not be reimbursed for (being under the normal commute 40miles round trip in your case) however, if the employee visits the client plus comes at work then miles over normal commute should be reimbursed (20 miles in this case).” http://www.linkedin.com/answers/hiring-human-resources/personnel-policies/HRH_PPO/277363-230164?searchIdx=0&sik=1258516961637&goback=%2Easr_1_1258516961637
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In addition, in my situation, I was using my car to get to and from networking events. Some days I would go to the networking event from home and then go to the office after the networking event. Adhering to the processes set by my company, I would subtract 14 kilometres (my daily commute to work from home) from the kilometres accumulated to the networking event and back to the office. The Calculation would be 30 kilometres (mileage to networking event from home) + 40 kilometres (mileage from networking event to office) – 14 kilometres (daily commute to work from home) = 56 kilometres; therefore, after my calculation I am entitled to 56 kilometres for reimbursement.
As always, consult your accountant to be informed of your company’s specific tactics when addressing this issue. OR if you want to consult the Fair Labor Standards Act (FLSA) go to http://www.opm.gov/oca/worksch/HTML/travel.asp#commtime.
-Ashton Byrne, Marketing Coordinator for Quino Solutions Inc.
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